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[How-To] Share Folders In Google Docs

Tuesday, 13 October 2009, 8:58 | Google | 0 Comment | Read 578 Times
by Vaibhav Pandey

With Google Docs you can share a set of documents to other users by sharing the folder. Shared folders make it easy for a team of people to collaborate on projects that require multiple documents, spreadsheets or presentations. If you have a group of items you want to share, all that you have to do is put them into one folder and share it. Folder sharing feature in Google docs was recently released.

This article describes step by step instructions for sharing folders in Google Docs

1.) First step in this process is to create a folder. In order to do so, select Folder from the Create new drop-down menu. Next, you will be asked to enter a name for your folder. You can also set colors and write a description for your folder.


2.) Next, you will have to add documents to the newly created folder. In order to do so, simply drag and drop the the doc from your Docs list to the folder. You can also select the checkbox next to the item in question and click the folder from the Folders drop-down menu.


3.) By completing step 1 and 2, you have created a new folder and added documents to it. Next step in the process is to share the folder with some other user. Sharing a folder with someone is a way to provide them access to the docs within your folder. Just click My folders in the navigation pane on the left of your docs, select the folder you’d like to share, click the Share drop-down menu, and select Invite people.You can also get the link to share directly with others.


4.) When inviting people, enter their email address. Press Send to send them an email with a link to your folder. Click Add without sending invitation if you don’t want to send them the notification.

Once you’ve shared a folder, all of the items in the folder will be accessible to the group. You can also add someone to an existing shared folder to give them access to all of the folder’s content. Likewise, each item you add to the folder will be automatically shared. Just like with sharing documents, you can specify edit and view-only access for a folder.

Google docs also released another interesting feature yesterday which allows a user to upload multiple files to Google docs. In order to upload multiple files, First click on “Select files to upload” and use “Shift” or “Ctrl” to pick multiple files. Then press “Start upload”. Google docs has also added progress bars so you’ll be able to watch the upload as it progresses.


Uploading of multiple files to Google Docs was earlier possible through a third party tool called Google Docs Batch Upload. I wrote about that tool earlier in my post titled Upload Multiple Files to Google Docs With Google Docs Batch Upload. Thanks to Google, you do not need this tool anymore.


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